Legal Authentication and Apostille Services

An Apostille is a document authentication issued by a designated authority in countries that are part of the Hague Apostille Convention. It certifies the authenticity of a signature, seal, or stamp for legal use in other member countries.

Apostilles are for countries in the Hague Apostille Convention, while document authentication is for countries outside of it. Authentication typically involves notarization and government certification (e.g., Global Affairs Canada).

Common documents include:

• Birth, marriage, and death certificates

• Diplomas and transcripts

• Affidavits and powers of attorney

• Criminal background checks

• Corporate documents

Yes. As of January 11, 2024, Canada is part of the Hague Apostille Convention, allowing Canadian documents to be recognized in member countries without extra authentication steps.

It involves three steps:

1. Notarization

2. Authentication by Global Affairs Canada or a provincial body

3. Legalization by the consulate of the destination country.

It typically takes 2 to 6 weeks, depending on the agencies involved. Expedited services may be available.

Processing times at ODS typically range from 1 to 15 business days, depending on the submission method. As of July 25, 2024, Global Affairs Canada’s processing time for Apostille or Authentication requests is about 3 months (approximately 44 business days or 62 calendar days). This does not include mailing time, which can extend the total duration. Be sure to account for any additional time needed for legalization at foreign embassies or consulates if it’s a non-apostille country.

Some documents, like birth certificates, must be originals. Others, like corporate records, can be certified copies. Check the receiving country’s requirements.

Fees vary depending on the number of documents and the agencies involved. There are separate charges for notarization, authentication, and legalization.

Yes, but it requires coordination with multiple agencies. Loyal & Loyal can help streamline the process and avoid errors.

We ensure documents meet legal requirements, are processed on time, and advise on specific country rules, minimizing delays and rejections.

Currently, only physical documents can be authenticated. Digital documents must be printed, notarized, and certified as true copies.

Contact us to discuss your document needs and destination country. We’ll guide you through each step and handle the process for you.